USACE / NAVFAC / AFCESA / NASA UFGS-01 78 00 (August 2011)
---------------------------
Preparing Activity: USACE Superseding
UFGS-01 78 00 (May 2010)
UNIFIED FACILITIES GUIDE SPECIFICATIONS
References are in agreement with UMRL dated April 2012
SECTION 01 78 00
CLOSEOUT SUBMITTALS
06/14
NOTE: This guide specification covers the requirements for closeout submittals
including: revised project documents, warranty management, testing, adjusting
and balancing, O & M manuals, and final cleaning.
Adhere to UFC 1-300-02 Unified Facilities Guide Specifications (UFGS) Format
Standard when editing this guide specification or preparing new project specification
sections. Edit this guide specification for project specific requirements by
adding, deleting, or revising text. For bracketed items, choose applicable
items(s) or insert appropriate information.
Remove information and requirements not required in respective project, whether
or not brackets are present.
Comments, suggestions and recommended changes for this guide specification are
welcome and should be submitted as a Criteria Change Request (CCR).
PART 1 GENERAL
1.1 REFERENCES
NOTE: Issue (date) of references included in
project specifications need not be more current than
provided by the latest guide specification. Use of
SpecsIntact automated reference checking is
recommended for projects based on older guide
specifications.
The publications listed below form a part of this specification to the extent referenced. The publications are
referred to within the text by the basic designation only.
[ASTM INTERNATIONAL (ASTM)
ASTM E1971(2005; R 2011) Stewardship for the Cleaning
of Commercial and Institutional Buildings
]
[GREEN SEAL (GS)
GS-37(2012) Cleaning Products for Industrial and
Institutional Use
]
[U.S. ARMY CORPS OF ENGINEERS (USACE)
TR-06-X(2006; Supplement 2009) A/E/C (Architectural,
Engineering, and Construction) CADD Standard
- Release 3.0
]
[U.S. DEPARTMENT OF DEFENSE (DOD)
UFC 1-300-08(2009, with Change 2) Criteria for Transfer
and Acceptance of DoD Real Property
]
1.2 SUBMITTALS
NOTE: Review submittal description (SD) definitions in Section 01 33 00 SUBMITTAL
PROCEDURES and edit the following list to reflect only the submittals required
for the project.
The Guide Specification technical editors have designated those items that require
Government approval, due to their complexity or criticality, with a "G." Generally,
other submittal items can be reviewed by the Contractor's Quality Control System.
Only add a “G” to an item, if the submittal is sufficiently important or complex
in context of the project.
For submittals requiring Government approval on Army projects, a code of up
to three characters within the submittal tags may be used following the "G"
designation to indicate the approving authority. Codes for Army projects using
the Resident Management System (RMS) are: "AE" for Architect-Engineer; "DO"
for District Office (Engineering Division or other organization in the District
Office); "AO" for Area Office; "RO" for Resident Office; and "PO" for Project
Office. Codes following the "G" typically are not used for Navy, Air Force,
and NASA projects.
Choose the first bracketed item for Navy, Air Force and NASA projects, or choose
the second bracketed item for Army projects.
Government approval is required for submittals with a "G" designation; submittals not having a "G" designation
are for information only. When used, a designation following the "G" designation identifies the office that
will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL
PROCEDURES:
SD-03 Product Data
As-Built Record of Equipment and Materials
Warranty Management Plan
Warranty Tags
Final Cleaning
Spare Parts Data
SD-08 Manufacturer's Instructions
Preventative Maintenance
Condition Monitoring (Predictive Testing)
Inspection
Posted Instructions
SD-10 Operation and Maintenance Data
Operation and Maintenance Manuals; G, C[N]
SD-11 Closeout Submittals
Intermediate Working CAD Drawing Submittal
Final CAD Drawing Submittal
Final CAD Drawing Backcheck Submittal; G, C[N]
Final Approved Shop Drawings; G, C[N]
Final Approved Specifications; G, C[N]
1.3 DEFINITIONS
1.3.1 Contract Documents
The contract documents consist of the drawings and specifications. After the contract has been awarded, all
amendments issued during solicitation are incorporated into the contract documents. The government will provide
the contract documents on an optical disc (CD or DVD ) and two sets of full size hard copies of the drawings,
to the Contractor at the preconstruction meeting. The hard copies of the drawings will become the Contractor's
"Working Hardcopy Drawings". The Drawings were developed using Bentley Systems Microstation. The drawings will
be provided in the native CAD format and pdf format. The specifications were developed in SpecsIntact and only
the pdf file will be provided. The contract documents provided to the contractor are typically referred to
as the Contract Set.
1.3.2 Working Hardcopy Drawings
Hard Copy Drawings from the Contract Set provided by the government, is the basis that will be used by the Contractor
to record any revisions that were uncovered during construction. Working Hardcopy drawings are the printed, hardcopy
sets of drawings that are revised by markup during the execution of the project to show the current as-built
conditions. It should be maintained at the jobsite at all times.
1.3.3 Working CAD Drawings
Electronic Computer Aided Drawings (CAD) Drawings from the Contract Set provided by the government is the basis
that will be used by the Contractor to record any revisions that were uncovered during construction. Working
CAD Drawings are the electronic CAD Files that are revised in tandem with the Working Hardcopy Drawings during
execution of the project to show current as-built conditions.
1.3.4 Shop Drawings
Shop drawings as defined by the FAR, are drawings showing fabrication, assembly, or installation, as well as
diagrams, layouts, schematics, descriptive literature, illustrations, schedules, performance and test data. The
shop drawing typically shows more detail than the Contract Documents. It is drawn to explain the fabrication
and/or installation of the items.
1.3.5 Final Hardcopy Drawings
The Final Hardcopy Drawings are the completed Working Hardcopy Drawings including all markup revisions which
reflect final as-built conditions. The drawings included all of the hand written markups that have occurred,
since the contract set was provided to the contractor.
1.3.6 Final CAD Drawings
The Final CAD Drawings are the completed Working CAD Drawings that incorporate all changes shown on the Final
Hardcopy Drawings and reflect the final as-built conditions of the project.
1.3.7 Plotted Final CAD Drawings
The Plotted Final CAD Drawings are plotted from the Final CAD Drawings. The Plotted Final CAD Drawings should
reflect the all of the revisions shown in the Final Hardcopy Drawings.
1.3.8 As-built Drawings
The as-built Drawings consist of the Final CAD Drawings and Final Hardcopy Drawings, which include modifications
during construction, field requested changes, and Contractor designs required during construction. If the Working
CAD Drawings and Working Hardcopy Drawings are properly maintained during construction, when project construction
is complete, the as-built Drawings should be near completion.
1.3.9 Record Drawings
The Record Drawings are the final as-built drawings accepted by the government. The final submittal from the
contractor include the Final CAD Drawings, Final Hardcopy Drawings, and Plotted Final CAD Drawings.
1.4 Drawing Preparation
It may be necessary to revise the Working CAD Drawings and Working Hardcopy Drawings to correctly show the features
of the project as it has been constructed. These working hardcopy drawings must be neat, legible and accurate.
The Working CAD Drawings must follow AEC CADD standards. These drawings are part of the permanent records of
this project and must be submitted to the Contracting Officer after approval by the Government. Any drawings
damaged or lost by the Contractor must be satisfactorily replaced by the Contractor at no expense to the Government.
For additional guidance and support developing Asbuilts to USACE standards, please see the following:
http://www.lrc.usace.army.mil/BusinessWithUs.aspx
1.4.1 Working Hardcopy Drawing and Working CAD Drawing Preparation
Revise the Working Hardcopy Drawings by the red-line process to show the as-built conditions during the construction
of the project. Keep the Working Hardcopy Drawings current and at least one set available on the jobsite at
all times. Changes from the contract drawings, which are made during the course of construction must be accurately
and neatly recorded as they occur by means of details and notes. The Working Hardcopy Drawings must be updated
in tandem with Working CAD Drawings. Routine updates, must occur at the completion of each definable feature
of work as listed in the Contractor Quality Control Plan (Foundations, Utilities, Structural Steel, etc., as
appropriate for the project). The working hard copy drawings will be jointly reviewed for accuracy and completeness
by the Contracting Officer and the Contractor prior to submission of each monthly pay estimate. If the Contractor
fails to maintain the working CAD drawings and working hardcopy drawings as specified herein, the Contracting
Officer will deduct from the monthly progress payment an amount representing the estimated cost of maintaining
the drawings. This monthly deduction will continue until an agreement can be reached between the Contracting
Officer and the Contractor regarding the accuracy and completeness of Working CAD drawings and Working Hardcopy
Drawings. Show on the Working CAD and Hardcopy drawings, but not limited to, the following information:
a. The actual location, kinds and sizes of all sub-surface utility lines. In order that the location
of these lines and appurtenances may be determined in the event the surface openings or indicators become
covered over or obscured, show by offset dimensions to two permanently fixed surface features the end
of each run including each change in direction on the record drawings. Locate valves, splice boxes
and similar appurtenances by dimensioning along the utility run from a reference point. Also record
the average depth below the surface of each run
b. The location and dimensions of any changes within the building structure.
c. Correct grade, elevations, cross section, or alignment of roads, earthwork, structures or utilities
if any changes were made from contract plans.
d. Changes in details of design or additional information obtained from working drawings specified to
be prepared and/or furnished by the Contractor; including but not limited to fabrication, erection, installation
plans and placing details, pipe sizes, insulation material, dimensions of equipment foundations, etc.
e. The topography, invert elevations and grades of drainage installed or affected as part of the project construction.
f. Changes or modifications which result from the final inspection.
g. Where contract drawings or specifications present options, show only the option selected for construction
on the final as-built prints.
h. If borrow material for this project is from sources on Government property, or if Government property
is used as a spoil area, furnish a contour map of the final borrow pit/spoil area elevations.
i. Systems designed or enhanced by the Contractor, such as HVAC controls, fire alarm, fire sprinkler,
and irrigation systems.
j. Modifications (include within change order price the cost to change working and final record drawings
to reflect modifications) and compliance with the following procedures.
k. Follow directions in the modification for posting descriptive changes.
l. Place a Modification at the location of each deletion.
m. For new details or sections which are added to a drawing, place a Modification by the detail or section title.
n. For minor changes, place a Modification by the area changed on the drawing (each location).
o. For major changes to a drawing, place a Modification by the title of the affected plan, section,
or detail at each location.
p. For changes to schedules or drawings, place a Modification either by the schedule heading or by the
change in the schedule.
q. The Modification size must be 1/2 inch diameter unless the area where the delta is to be placed is
crowded. Smaller size delta must be used for crowded areas.
1.4.1.1 Working Hardcopy Drawings
The Working Hard Copy Drawings are defined above. The following "base" colors must be used in the markups:
red, green, and blue:
a. Deletions (Red) - Over-strike deleted graphic items (lines), lettering in notes and leaders.
b. Additions (Green) - Added items, lettering in notes and leaders.
c. Special (Blue) - Items requiring special information, coordination, or special detailing or detailing
notes.
1.4.1.2 Working CAD Drawings
Only employ personnel proficient in the preparation of CAD drawings to modify the contract drawings or prepare
additional new drawings. Additions and corrections must be equal in quality and detail to that of the originals.
Line colors, line weights, lettering, layering conventions, and symbols must be the same as the original line
colors, line weights, lettering, layering conventions, and symbols. If additional drawings are required, prepare
them using the specified electronic file format applying the same graphic standards specified for original drawings.
The title block and drawing border to be used for any new final record drawings must be identical to that used
on the contract drawings. Any additional sheets added to Working Hardcopy Drawings must be developed and contained
in the Working CAD Drawings. Accomplish additions and corrections to the Working CAD Drawings using Microstation
V8i. The electronic files will be supplied on optical disc (CD or DVD ). Provide all program files and hardware
necessary to prepare final record drawings. The Contracting Officer will review final hardcopy drawings and final
CAD drawings for accuracy and return them to the Contractor for required corrections, changes, additions, and
deletions.
a. All changes must be made on the layer/level as the original item.
b. When final revisions have been completed, show the wording "RECORD DRAWINGS / AS-BUILT CONDITIONS"
followed by the name of the Contractor in letters at least 3/16 inch high on the cover sheet drawing.
Mark all other contract drawings either "Record" drawing denoting no revisions on the sheet or "Revised
Record" denoting one or more revisions. Date original contract drawings in the revision block.
1.5 CAD Drawing Submittal format
CAD Drawings submitted to the government, must be placed on an optical disc (CD or DVD.
(1) The optical disc must be labeled with the following information:
Project Name
Date optical disc was created
Contract Number
Contractors Name
(2) The Optical Disc must use the same directory structure and file names as provided in the contract
set by the Government.
(3) The Optical Disc must contain the following files:
A list of files in either a Microsoft Word or ASCII text file, containing the electronic file
names and sheet titles where applicable.
Microstation *.dgn files for all CADD files.
Adobe PDF copy for all CADD files.
1.6 Intermediate Working CAD Drawing Submittal
Provide the Working CAD Drawings to the Contracting Officer at two intermediate stages of construction, prior
to the end of the Construction. The first will occur when approximately 25% of the project has been constructed
and the other will occur when approximately 75% of the project has been constructed. The Contracting Officer
will provide the Contractor with 10 days notice when the Working CAD Drawings are requested. Contractor must
attend a meeting with the Government to review the *dgn files, within 15 days after each submission.
1.7 Final Hardcopy Drawing and Final CAD Drawing Review and Approval
1.7.1 Final CAD Drawing Submittal
After the final inspection, within 15 days the contractor will submit Final CAD Drawings, Final Working Hardcopy,
and Plotted Final CAD Drawings for Government review and approval.
All other documents which may include design analysis, catalog cuts, certification documents that are not available
in native electronic format must be scanned and included.
1.7.2 Final CAD Drawing Backcheck Submittal
The Government must submit any necessary revisions within 15 days. Within 15 days the Contractor will incorporate
the revisions and resubmit the Plotted Final Hardcopy Drawing and Final CAD Drawing to the Government. All corrections
must be included in this submittal.
The Final CAD Drawings must be complete in all details and identical in form and function to the contract drawing
files supplied by the Government. Any transactions or adjustments necessary to accomplish this is the responsibility
of the Contractor. The Government reserves the right to reject any drawing files it deems incompatible with
the customer's CAD system. Paper prints, drawing files and storage media submitted will become the property of
the Government upon final approval. Failure to submit final record drawing files and marked prints as specified
will be cause for withholding any payment due the Contractor under this contract. Approval and acceptance of
Final CAD Drawings must be accomplished before final payment is made to the Contractor. Upon approval the drawings,
become the Record Drawings.
1.7.3 Special Conditions
For projects where portions of construction are to be occupied or activated before overall project completion,
including portions of utility systems, as-built drawings for those portions of the facility being occupied or
activated must be supplied at the time the facility is occupied or activated.
In the event the Contractor accomplishes additional work which changes the as-built conditions of the facility,
after submission and approval of the final hardcopy and cad drawings, the Contractor must be responsible for
updating the drawings.
1.7.4 Final Approved Shop Drawings
Provide final approved project shop drawings 30 days after transfer of the completed facility.
1.7.4.1 Final Approved Specifications
Furnish final record construction contract specifications,
including modifications thereto, 30 days after transfer of the completed facility.
1.8 Retainage
a. The cost of as-built document preparation must include all requirements of this clause:
1. Maintenance of working as-built drawings
2. Conversion of submittals and other miscellaneous documents into electronic files
3. Creation of an optical disc containing all required files.
4. Submittal of as-built documents in the required media forms and numbers of copies
If the Contractor fails to maintain the working hardcopy drawings and working cad drawings as specified herein,
the Contracting Officer will deduct from the monthly progress payment an amount that, in the Contracting Officer's
judgment, represents the estimated cost of bringing the as-built documents up to date. This monthly deduction
will continue until an agreement can be reached between the Contracting Officer and the Contractor regarding
the accuracy and completeness of the working drawings.
NOTE: In the following paragraph, $50,000 or 1% is the recommended limits,
but can be lowered to a lesser amount/percentage for small value Contracts/Task
Orders.
b. Retainage for the as-built drawings in the amount of $50,000 or 1% of the present construction value, whichever
is the greater, will be
withheld from the amounts due to the Contractor when progress under the contract reaches 75% completion. This
amount will be withheld until the final As-built Drawings are accepted by the Government. If an acceptable as-built
drawing submittal is not provided within 45 calendar days from the date the Contractor received the approved
working as-built drawings, the Government reserves the right to unilaterally modify the contract to de-obligate
the aforementioned amount from the final Contract amount.
No separate payment will be made for providing approved as-built drawings required under this contract. All
costs in connection therewith must be considered a subsidiary obligation of the Contractor.
1.9 Project Record Documents
1.9.1 As-Built Record of Equipment and Materials
NOTE: This paragraph is intended to provide data on equipment and materials
incorporated in the construction of the project that cannot readily be determined
after completion of construction. The data is expected to be of value for future
maintenance, alteration, and repair work. The designer should predetermine
the items on which data is required and list them in the DESCRIPTION column
of the following form. A typical list of items would include such things as:
roofing, insulation, and special wall coverings.
Furnish one copy of preliminary record of equipment and materials used on the project 15 days prior to final
inspection. This preliminary submittal will be reviewed and returned 2 days after final inspection with Government
comments. Key the designations to the related area depicted on the contract drawings. List the following
data:
RECORD OF DESIGNATED EQUIPMENT AND MATERIALS DATA
Description
Specification Section
Manufacturer and Catalog, Model, and Serial Number
Composition and Size
Where Used
1.9.2 Final Approved Shop Drawings
Furnish final approved project shop drawings 30 days after transfer of the completed facility.
1.9.3 Real Property Equipment
Furnish a list of installed equipment furnished under this contract. Include all information usually listed
on manufacturer's name plate. In the "EQUIPMENT-IN-PLACE LIST" include, as applicable, the following for each
piece of equipment installed: description of item, location (by room number), model number, serial number, capacity,
name and address of manufacturer, name and address of equipment supplier, condition, spare parts list, manufacturer's
catalog, and warranty. Furnish a draft list at time of transfer. Furnish the final list 30 days after transfer
of the completed facility.
1.10 SPARE PARTS DATA
Submit [two] [_____] copies of the Spare Parts Data list.
a. Indicate manufacturer's name, part number, nomenclature, and stock level required for maintenance
and repair. List those items that may be standard to the normal maintenance of the system.
b. Supply [_____] items of each part for spare parts inventory. Provision of spare parts does not relieve
the Contractor of responsibilities listed under the contract guarantee provisions.
1.10 Preventative Maintenance
Submit Preventative Maintenance, Condition Monitoring (Predictive Testing) and Inspection schedules with instructions
that state when systems should be retested.
a. Define the anticipated length of each test, test apparatus, number of personnel identified by responsibility,
and a testing validation procedure permitting the record operation capability requirements within the
schedule. Provide a signoff blank for the Contractor and Contracting Officer for each test feature;
e.g., liter per second, rpm, kilopascal gpm, rpm, psi. Include a remarks column for the testing validation
procedure referencing operating limits of time, pressure, temperature, volume, voltage, current, acceleration,
velocity, alignment, calibration, adjustments, cleaning, or special system notes. Delineate procedures
for preventative maintenance, inspection, adjustment, lubrication and cleaning necessary to minimize
corrective maintenance and repair.
b. Repair requirements must inform operators how to check out, troubleshoot, repair, and replace components
of the system. Include electrical and mechanical schematics and diagrams and diagnostic techniques necessary
to enable operation and troubleshooting of the system after acceptance.
1.11 Warranty Management
NOTE: A warranty package based on a cost/benefit determination will be established
with the customer at the beginning of a project. Coordinate with the customer
regarding special warranty requirements and options.
1.11.1 Warranty Management Plan
Develop a warranty management plan which contains information relevant to the clause Warranty of Construction
in [_____]. At least 30 days before the planned pre-warranty conference, submit [one set] [[_____] sets] of
the warranty management plan. Include within the warranty management plan all required actions and documents
to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative
form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel,
whether tradesmen, or of engineering background, not necessarily familiar with this contract. The term "status"
as indicated below must include due date and whether item has been submitted or was accomplished. Warranty information
made available during the construction phase must be submitted to the Contracting Officer for approval prior
to each monthly pay estimate. Assemble approved information in a binder and turn over to the Government upon
acceptance of the work. The construction warranty period will begin on the date of project acceptance and continue
for the full product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured
from time of acceptance, by the Contractor, Contracting Officer and the Customer Representative. Include within
the warranty management plan , but not limited to, the following:
a. Roles and responsibilities of all personnel associated with the warranty process, including points
of contact and telephone numbers within the organizations of the Contractors, subContractors, manufacturers
or suppliers involved.
b. Furnish with each warranty the name, address, and telephone number of each of the guarantor's representatives
nearest to the project location.
c. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include
roofs, HVAC balancing, pumps, motors, transformers, and for all commissioned systems such as fire protection
and alarm systems, sprinkler systems, lightning protection systems, etc.
d. A list for each warranted equipment, item, feature of construction or system indicating:
(1) Name of item.
(2) Model and serial numbers.
(3) Location where installed.
(4) Name and phone numbers of manufacturers or suppliers.
(5) Names, addresses and telephone numbers of sources of spare parts.
(6) Warranties and terms of warranty. Include one-year overall warranty of construction, including
the starting date of warranty of construction. Items which have extended warranties must be
indicated with separate warranty expiration dates.
(7) Cross-reference to warranty certificates as applicable.
(8) Starting point and duration of warranty period.
(9) Summary of maintenance procedures required to continue the warranty in force.
(10) Cross-reference to specific pertinent Operation and Maintenance manuals.
(11) Organization, names and phone numbers of persons to call for warranty service.
(12) Typical response time and repair time expected for various warranted equipment.
e. The Contractor's plans for attendance at the 4 and 9 month post-construction warranty inspections
conducted by the Government.
f. Procedure and status of tagging of all equipment covered by extended warranties.
g. Copies of instructions to be posted near selected pieces of equipment where operation is critical
for warranty and/or safety reasons.
1.11.2 Performance Bond
The Contractor's Performance Bond must remain effective throughout the construction period.
a. In the event the Contractor fails to commence and diligently pursue any construction warranty work
required, the Contracting Officer will have the work performed by others, and after completion of the
work, will charge the remaining construction warranty funds of expenses incurred by the Government while
performing the work, including, but not limited to administrative expenses.
b. In the event sufficient funds are not available to cover the construction warranty work performed
by the Government at the Contractor's expense, the Contracting Officer will have the right to recoup
expenses from the bonding company.
c. Following oral or written notification of required construction warranty repair work, respond in
a timely manner. Written verification will follow oral instructions. Failure of the Contractor to respond
will be cause for the Contracting Officer to proceed against the Contractor.
1.11.3 Pre-Warranty Conference
Prior to contract completion, and at a time designated by the Contracting Officer, meet with the Contracting
Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures
for Contractor notification of construction warranty defects, priorities with respect to the type of defect,
reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer
for the execution of the construction warranty will be established/reviewed at this meeting. In connection with
these requirements and at the time of the Contractor's quality control completion inspection, furnish the name,
telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction
warranty work action on behalf of the Contractor. This point of contact will be located within the local service
area of the warranted construction, be continuously available, and be responsive to Government inquiry on warranty
work action and status. This requirement does not relieve the Contractor of any of its responsibilities in connection
with other portions of this provision.
1.11.4 Contractor's Response to Construction Warranty Service Requirements
Following oral or written notification by the Contracting Officer, respond to construction warranty service requirements
in accordance with the "Construction Warranty Service Priority List" and the three categories of priorities listed
below. Submit a report on any warranty item that has been repaired during the warranty period. Include within
the report the cause of the problem, date reported, corrective action taken, and when the repair was completed.
If the Contractor does not perform the construction warranty within the timeframe specified, the Government will
perform the work and backcharge the construction warranty payment item established.
a. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of
action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.
b. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of
action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.
c. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to
completion or relief.
d. The "Construction Warranty Service Priority List" is as follows:
Code 1-Life Safety Systems
Fire suppression systems.
Code 1-Electrical
(1) Power Failure (entire area or any building operational after 1600 hours).
(2) Security lights.
(3) Smoke detectors.
Code 3-Electrical
Street lights.
Code 1-Gas
(1) Leaks and breaks.
(2) No gas to family housing unit or cantonment area.
Code 1-Heat
Area power failure affecting heat.
Code 2-Water (Exterior)
No water to facility.
Code 3-All other work not listed above.
1.11.5 Warranty Tags
At the time of installation, tag each warranted item with a durable, oil and water resistant tag approved by
the Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also,
submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the
QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information
on the tag.
Type of product/material
Model number
Serial number
Contract number
Warranty period from/to
Inspector's signature
Construction Contractor
Address
Telephone number
Warranty contact
Address
Telephone number
Warranty response time priority code
WARNING - PROJECT PERSONNEL TO PERFORM ONLY OPERATIONAL MAINTENANCE DURING THE WARRANTY PERIOD.
1.12 Operation and Maintenance Manuals
Submit 6 copies of the project operation and maintenance manuals 30 calendar days prior to testing the system
involved. Update and resubmit data for final approval no later than 30 calendar days prior to contract completion.
1.12.1 Configuration
Operation and Maintenance Manuals must be consistent with the manufacturer's standard brochures, schematics,
printed instructions, general operating procedures, and safety precautions. Bind information in manual format
and grouped by technical sections. Test data must be legible and of good quality. Light-sensitive reproduction
techniques are acceptable provided finished pages are clear, legible, and not subject to fading. Pages for vendor
data and manuals must have 10 millimeter 0.3937-inch holes and be bound in 3-ring, loose-leaf binders. Organize
data by separate index and tabbed sheets, in a loose-leaf binder. Binder must lie flat with printed sheets that
are easy to read. Caution and warning indications must be clearly labeled.
1.12.2 Training and Instruction
Submit classroom and field instructions in the operation and maintenance of systems equipment where required
by the technical provisions. These services must be directed by the Contractor, using the manufacturer's factory-trained
personnel or qualified representatives. Contracting Officer will be given 7 calendar days written notice of
scheduled instructional services. Instructional materials belonging to the manufacturer or vendor, such as lists,
static exhibits, and visual aids, must be made available to the Contracting Officer.
1.13 Cleanup
NOTE: Natural cleaning materials include:
a. abrasive cleaners: substitute 1/2 lemon dipped in borax.
b. ammonia: substitute vinegar, salt and water mixture, or baking soda and water.
c. disinfectants: substitute 1/2 cup borax in gallon water.
d. drain cleaners: substitute 1/4 cup baking soda and 1/4 cup vinegar in boiling water.
e. upholstery cleaners: substitute dry cornstarch.
Provide final cleaning in accordance with ASTM E1971 and submit two copies of the listing of completed final
clean-up items. Leave premises "broom clean." Comply with GS-37 for general purpose cleaning and bathroom cleaning.
Use only nonhazardous cleaning materials, including natural cleaning materials, in the final cleanup. Clean
interior and exterior glass surfaces exposed to view; remove temporary labels, stains and foreign substances;
polish transparent and glossy surfaces; vacuum carpeted and soft surfaces. Clean equipment and fixtures to a
sanitary condition. Clean debris from roofs, gutters, downspouts and drainage systems. Sweep paved areas and
rake clean landscaped areas. Remove waste and surplus materials, rubbish and construction facilities from the
site. Recycle, salvage, and return construction and demolition waste from project in accordance with the Waste
Management Plan. Promptly and legally transport and dispose of any trash. Do not burn, bury, or otherwise dispose
of trash on the project site.
PART 2 PRODUCTS
Not Used
PART 3 EXECUTION
Not Used